What do I need to know about how my child uses technology at school?

Responsible Use Policy:

  • At the beginning of each school year, you and your child will be asked to sign the Responsible Use of Technology Agreement. (K-6) (7-12)
  • The purpose of the agreement is to ensure that parents and students are fully aware of their responsibilities when using board-owned or their own technology at school. It is important to know that the policy states thataccess to network services is a privilege given to users who agree to use the services in a responsible manner. Inappropriate use may result in a suspension or cancellation of access privileges.”
  • The OCSB Acceptable Use of Information Technology Resources Policy can be accessed from ocsb.ca or at this link.

Youth should be aware that there are legal implications and consequences to the inappropriate use of images, cyberbullying, plagiarism and hacking.

The Student Portals:

All students in the OCSB have access to a variety of digital tools. In the Student Portals, you and your child will find resources that you can use to support your child’s learning at home. The portals can be accessed by going to your son or daughter’s school website and clicking on the “student portal” tab.

Student Google accounts:

All students in the OCSB have a Google account. This gives them an email address, Google drive, Calendar and Sites. Students should be reminded that their Google account belongs to the school board and they should only use it for school-related tasks.

GSuite for Education provides a collaborative environment in which students can create and share documents, slide decks, and spreadsheets, amongst other things. Many teachers will use GSuite for Education to share assignments with students and/or to provide feedback on student work. As well, many teachers encourage students to submit assignments via Google Drive.

To access Google for Education's Privacy and Security Information: https://edu.google.com/trust/

Their email address will be something like “firstname.lastname@ocsbstudent.ca” (however, sometimes students may have the same name as another student in the board and their address will require a 1 or 2 after their name). To find out a student’s email address, ask your child’s teacher.

To login to their gmail account, students can click on the mail icon in the student portal . (Note: students in grades K-6 are limited to internal board email)

Students use their OCSB gmail address and password to login to their Google Drive.

Youtube Accounts:

All OCSB students also have a youtube account using their gmail address and password. These accounts are set to “restricted mode” which blocks some content and comments. You can learn more about restricted mode here or watch this video to find out how to set up "restricted mode" on your own computer.

Cell phone use during the school day:

Many students have smartphones and these can be useful devices for learning as well as communicating with others. When in a classroom setting we ask that parents support the use of these devices for learning only. Because these devices can be very distracting for students it is important to define parameters for their use during school. Should students need to communicate with parents, we encourage them to approach their teachers at an appropriate time, explaining their reasoning. Then, when there is a good opportunity in class, to find a moment to send the text. Otherwise, educators will refer to the "Acceptable Use Agreement" which elaborates on the Educational and proper use of devices in school.


When students first access their Google accounts, they are assigned a password. They should change it to one that they will remember but that is not easy to figure out. If a student forgets their password, their teacher can reset it for them. They should not share their password with anyone except their teacher and/or you. Unfortunately, friends do not always remain friends and there have been a number of serious cyberbullying incidents that were made possible due to the sharing of passwords.

  • Visit your son or daughter’s school's website and www.ocsb.ca on a regular basis.
  • CASL (Canada’s Anti-Spam Legislation) means that schools cannot send you electronic messages without your express consent. This includes notification about upcoming school events, drama productions, school photos, yearbooks, and fundraisers. Make sure that you have agreed to receive messages from your child’s school so that they can keep you informed.
  • Follow OCSB Twitter Accounts and Hashtags

Here are some to get you started: